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Privacy Policy

Constructive Pioneers is an initiative of the Kirby Laing Foundation

This privacy policy explains how we collect and use personal information in connection with the programme.

1. Who we are

Constructive Pioneers is an initiative of the Kirby Laing Foundation, a UK registered charity, which is the organisation responsible for your personal data.

If you have any questions about this policy or how your data is used, you can contact us using the details in section 13.

2. What information we collect

As a subscriber, partner, stakeholder or professional contact:

We may collect and hold the following types of personal information:

  • Name
  • Job title and organisation
  • Email address
  • Professional information that is publicly available (for example, from organisational websites or professional profiles)

As an applicant:

  • Information that you provide for the purpose of enquiring about our programmes or applying for a grant
  • Information that you provide for the purpose of reporting on the progress or completion of your grant
  • Any other information that you choose to send to us to support the above
  • Information about your computer and about your visits to and use of this website (which may include your IP address, geographical location, browser type and version). This information is collected for the purpose of improving our website and communications.

3. How we collect your information

As a subscriber, partner, stakeholder or professional contact:

We collect personal information in a number of ways:

  • From publicly available sources (such as organisational websites, directories, and professional profiles)
  • Through existing professional networks and contacts
  • When you sign up to receive updates via our website or other channels
  • When you communicate with us directly

As an applicant:

Personal information may be submitted in a number of ways:

  • Through our website
  • Email to our general info inbox or directly to a staff member
  • Post
  • Over the telephone or in person
  • Through social media channels

or by any other means used by the applicant for the purposes of applying for funding.

4. How we use your information

As a subscriber, partner, stakeholder or professional contact:

We use personal information to support the aims of Constructive Pioneers, including:

  • Sharing information about the programme;
  • Identifying and connecting with individuals and organisations relevant to our work;
  • Sending updates and invitations related to Constructive Pioneers;
  • Managing relationships with partners, applicants, and stakeholders.

As an applicant:

Information provided to us for the purpose of submitting a grant application will be used as appropriate to complete a thorough assessment and multi-phase review of your proposal by those connected to the Constructive Pioneers programme. This includes:

  • Kirby Laing Foundation staff;
  • Constructive Pioneers Advisory Board;
  • Total Flow Limited staff (who are partnering with KLF to provide relevant expertise);
  • Other funders who may have supported you previously;
  • Your sponsoring organisation.

Information you provide will be processed and retained as necessary for our legitimate interests in dealing with your application or enquiry.

5. Our lawful basis for processing

We process personal data on the basis of legitimate interests, in accordance with applicable data protection law. Our legitimate interests include collecting information necessary to process and assess funding applications, providing funding and support, promoting Constructive Pioneers and engaging with individuals and organisations whose work is relevant to the programme.

We take care to ensure that:

  • Our communications are relevant and proportionate;
  • We only contact individuals where there is a reasonable expectation of legitimate interest;
  • Your rights and interests are not overridden.

The data will not be kept for longer than necessary and will be destroyed securely. Your personal information will not be shared with third parties unless it is required by law, for example, for the detection or prevention of crime.

6. Communications

We may contact you by email with information about Constructive Pioneers, including:

  • Programme updates;
  • Opportunities to participate or apply;
  • Events and invitations;
  • Relevant news or insights;
  • Following up a grant enquiry;
  • Requesting further information in support of your application;
  • Sending reminders related to Constructive Pioneers;
  • Managing relationships with partners.

Any marketing communication we send will include a clear and simple way to unsubscribe or opt out of future contact.

7. How your information is handled

We use secure systems and trusted service providers to store and manage personal data and to support our communications.

These providers:

  • act on our instructions;
  • are required to keep your data secure and confidential;
  • are not permitted to use your data for their own purposes.

Where we use external systems to manage contact information and communications, those systems are controlled by us and access is limited to authorised individuals acting on our behalf, including individuals engaged on a contractual basis to support delivery of the programme.

8. Sharing your information

We do not sell your personal data or share it with third parties for their own marketing purposes. We may share your information where necessary to support the delivery of Constructive Pioneers, including with organisations or individuals providing services to us, under appropriate safeguards.

9. Your rights

You have the right to:

  • Request access to the personal data we hold about you;
  • Request correction of inaccurate or incomplete data;
  • Request deletion of your data;
  • Object to the processing of your data;
  • Withdraw consent (where applicable).

You can also unsubscribe from our communications at any time using the link provided in our emails.

10. How long we keep your information

We retain personal data only for as long as it is relevant to the purposes set out in this policy. We will periodically review our contact and funding database and remove information that is no longer needed or where individuals have opted out.

11. Data security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

12. Changes to this policy

We may update this privacy policy from time to time. Any changes will be published on our website.

13. Contact

If you have any questions about this policy or how your data is handled, please contact:

Elizabeth Harley
Kirby Laing Foundation
33 Bunns Lane, Mill Hill
London NW7 2DX

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).